Privacy Policy

1. Information We Collect

We may collect the following categories of information:

Personal Information You Provide:

• Name, email address, postal address, phone number, job title, employer/company name
• Credentials, certifications, resumes, educational background
• Documents uploaded, signed, or otherwise managed within our systems
• Apprenticeship records, student records, and application materials
• Communications with our support team or sales representatives

Information We Automatically Collect:

• IP address, browser type, operating system, device identifiers
• Site usage details (pages visited, date/time stamps, clicks, scrolls)
• Cookies and similar tracking technologies

Information from Third Parties:

• Information from third-party services you integrate with our platforms
• Information from authentication providers if you log in using third-party credentials

2. How We Use Information

We use your information for the following purposes:

• To provide, operate, and support our services and platforms
• To create and manage accounts
• To facilitate applications, compliance, learning, document management, and signing workflows
• To develop new features, services, and tools
• To respond to your inquiries, provide support, and communicate service-related updates
• To personalize your experience and improve platform usability
• To detect and prevent fraud, misuse, or illegal activities
• To comply with legal obligations and enforce our agreements

Use of AI: Where our services employ artificial intelligence (e.g., Unify.AI), information may be processed using machine learning algorithms to deliver predictions, insights, workflow automation, and assistive services. Users maintain human oversight over all major decisions.

3. How We Share Information

We may disclose your Personal Information as follows:

• With Service Providers: Vendors that help us operate our platforms (hosting providers, analytics providers, customer service tools).
• With Employers and Educational Institutions: For users participating in apprenticeship, hiring, or educational programs.
• With Third-Party Integration Partners: When you authorize a connection with external applications.
• For Legal Compliance and Protection: When required to comply with legal obligations or to enforce our rights.
• During Business Transactions: In connection with mergers, acquisitions, or asset sales.
• With Your Consent: In any other circumstance where you direct us to share information.

We do not sell or rent your personal information.

4. Cookies and Tracking Technologies

We use cookies, web beacons, pixels, and similar technologies to collect usage data and improve our services. Cookies allow us to:

• Remember user preferences
• Improve site performance
• Analyze how our platforms are used
• Provide relevant content

You may control cookie settings through your browser, but disabling cookies may limit your ability to use certain features.

5. Data Security

We implement commercially reasonable technical and organizational measures to protect your information, including:

• Encryption of data at rest and in transit
• Role-based access controls
• Regular vulnerability scans and audits
• Security awareness training for employees

While we strive to protect your Personal Information, no security system is infallible. We encourage users to also take steps to safeguard their data.

6. Data Retention

We retain Personal Information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. When no longer needed, we securely delete or de-identify information.

Retention periods may vary by type of record (e.g., apprenticeship records, signed documents, student information).

7. Your Rights and Choices

Subject to applicable laws, you may have the following rights:

• Access your Personal Information
• Request correction of inaccurate or incomplete information
• Request deletion of your Personal Information
• Opt-out of certain communications or platform functionalities
• Limit the use of your Personal Information in AI-driven features where possible

You can exercise your rights by contacting us at privacy@unifiedsystemsintelligence.com.

If you opt out of certain uses, you may still receive operational communications (e.g., account notices, security alerts).

8. Children's Privacy

Our platforms are intended for use by individuals 16 years of age or older. We do not knowingly collect Personal Information from individuals under 13 years of age. If we learn we have collected such information without appropriate consent, we will delete it.

9. Changes to this Privacy Policy

We may modify or update this Privacy Policy at any time. Changes will be effective immediately upon posting the updated policy on our website. We encourage you to review this Privacy Policy periodically.

Material changes will be communicated through appropriate notices (e.g., email or prominent website notice).

10. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact: